5.A.100 Criminal Record and Child Abuse Checks

Safe Schools

 

 

Administrative Procedure: Criminal Records and Child Abuse Checks

 

EFFECTIVE DATE:

 

 

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ADMINISTRATIVE PROCEDURE CODE:

5.A.100

AMENDED DATE:

November 2018

Policy Reference

 

 

Legal Reference

 

 

 

 

 





















It is an expectation that all staff will report if the status of their criminal record and child abuse checks may have or has changed.  They must report this change to the Superintendent immediately.

 

Staff

 

When employees are offered a job, they must complete both a criminal record check and a child abuse registry check.  The child abuse check is done through the Border Land School Division Office and paid for by the division.  Criminal Record checks are done through the police department and are paid for by the potential employee.

 

All efforts must be made to ensure checks are completed prior to the commencement of work.  In exceptional circumstances where due to the timing of a hiring, checks have been submitted but are not yet returned, staff can commence working pending the signing of a voluntary declaration form.

 

Each fall, a voluntary offense declaration will be filled out to indicate whether or not an individual’s record has changed.

 

Volunteers

 

Anyone volunteering in a school where they will be alone with children or with an activity that is school sanctioned (driving students etc.) must complete their child abuse and criminal record checks.  There is no charge for these checks if they stipulate it is for volunteering.

 

Complete checks must be done every 4 years.  Each fall, in years 2 and 3, a voluntary offense declaration will be filled out to indicate whether or not an individual’s record has changed.

 

Schools will communicate, each spring that all checks must be completed, in their entirety, before any volunteering can commence the next school year.

 

Evidence of a Charge

 

If any checks return with a charge, Border Land School Division Senior Administration will determine whether or not action needs to be taken, and if required, will follow through on the action.

 

VOLUNTARY OFFENCE DECLARATION

 

I, hereby declare that:

 


I have no convictions for offences under the Criminal code of Canada up to and including the date of this declaration for which a pardon has not been issued or granted under the Criminal Records Act (Canada).


I have the following convictions for offences under the Criminal code of Canada for which a pardon has not been issued or granted under the Criminal Records Act (Canada).

 

OFFENCE                                                                  DATE                        

 

OFFENCE                                                                  DATE                        

 

 

DATED at                                this                 day of                           20       .

 

                                                                                                                                   

Name (Print)                                                   Signature

 

                                               

School

Please attach two copies of personal identification, one of which is photo identification.

 

 

 

 

 


Original forms will be on file at division office.

 

If a check does show evidence of a charge that has not been declared on this form, it could be grounds for immediate dismissal.

This personal information is being collected under the authority of Border Land School Division policy and will be used for purposes of divisional administration and the delivery of programming to our students.  It is protected by the Protection of Privacy provisions of The Freedom of Information and Protection of Privacy Act.  If you have any questions about the collection, contact the Division’s Secretary Treasurer at 120 9th St NW Altona MB R0G 0B1 204-324-6491.