4.A.20 Charitable Donations

Business Administration

 

 

Administrative Procedure: Charitable Donations

 

EFFECTIVE DATE:

October 27, 2004

 

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ADMINISTRATIVE PROCEDURE CODE:

4.A.20

AMENDED DATE:

 

Policy Reference

 

 

Legal Reference

 

 

 

 

 






















Border Land School Division is a registered charity as defined by the Income Tax Act and may issue tax-deductible receipts to individuals and organizations/businesses that donate money and/or goods in kind (equipment/services) to the Division or a school in the Division for special items or purposes not included in the Annual Budget.

 

The donation of money is the preferred method of accepting donations.  Non-monetary items will only be accepted if they meet a demonstrated need in the Division.

 

All tax-deductible receipts will be issued under the direct supervision of the Secretary-Treasurer.

 

Procedure

 

  • The administrator will determine the usefulness of a non-monetary item to ensure that the item will contribute directly to the enhancement of education.The Secretary-Treasurer must be contacted before a donation of a non-monetary item is accepted to ensure the item is eligible for a tax receipt.
  • Any donation of a non-monetary item must have a value of at least $100.
  • Once the administrator receives a donation, a letter shall be forwarded to the Division Office, clearly stating the name and address of the donor.In the case of a monetary donation, the money shall be forwarded with the letter. In the case of a non-monetary donation, the letter must be accompanied with an invoice or independent appraisal indicating the value of the item.
  • Receipts may be issued for monetary donations of $5 or more.

The Division Office will issue an official receipt bearing the charitable registration number